Members Information

Information Centre

There are two areas for posting information. The Front Door display area is limited to advertising Gallery Shows and Programs. The bulletin board in the kitchen is available to display any art related information that would be of interest to our members. All forms are available on line for downloading and can also be found in our kitchen on the display racks.
Forms include Membership FormClasses Registration FormMember Gallery Show Agreement and WaiverGroup Show Agreement and Waiver and Workshop Registration Form.


Photo Gallery

Visit our Photo Gallery to see photos from our Gallery Shows, Demos, Workshops, and other special events.


Open Studio Mondays and Fridays

Members who wish to paint in the back room on Mondays from 9:00 am to 9:00 pm or Fridays from 9:00 am to 4:00 pm are welcome to let themselves into the gallery. Please note: when there is a Demo night or event the gallery may not be available for Open Studio on a Monday evening.

Please contact us if you would like to learn how to open/close the gallery.

All members are welcome to come in and paint in our bright studio/workshop space.


Members Library

The RHGA has a collection of art related material housed in the kitchen in the black cupboard.
Members are welcome borrow books to enjoy at home.


Volunteer Opportunities

The RHGA is a non-profit organization and relies wholly upon its members to assist with the Group’s operations. Every member is encouraged to be active and help maintain the Mill Pond Gallery and our facilities. Let us know where you feel you can be of most assistance to the Group by emailing us at .

Member Events

Summer Artist in Residence Program

Request Deadline: Friday, May 31

The Summer Artist in Residence Program will run again this July and August. 
Interested artists must agree to keep the gallery open Tuesday to Friday from 1:00 pm to 8:00 pm (10:00 pm on Thursday evening) and 11:00 am to 5:00 pm on Saturday and Sunday.

Mondays the Front Room gallery will be used for Open Studio while summer camps are held in the back room. 

Please consider sharing the week with another artist as this time commitment is big. Both artists you do not both have to be there at all times. 

Each residency starts on Friday and ends the following Thursday at 10:00 pm.  Thursdays throughout the summer the Town runs a very well attended Concert in the Park series and there is a lot of traffic through the gallery.

The goal of this program is to have the gallery open daily, all summer long.  We have heard a lot of positive feedback from the public in the past 4 summers. 

Artists hang their work in the Front Room Gallery and Upstairs Gallery and use the Front Room Gallery as a studio space to create artwork throughout the week.  This is an opportunity to promote yourself, and in return you are promoting the Mill Pond Gallery, RHGA and all the programs we run.

Residency Dates:

Week 1 – June 28 to July 4
Week 2 – July 5 to July 11
Week 3 – July 12 to July 18
Week 4 – July 19 to July 25
Week 5 – July 26 to Aug 1
Week 6 – Aug 2 to Aug 8
Week 7 – Aug 9 to Aug 15
Week 8 – Aug 16 to Aug 22
Week 9 – Aug 23 to Aug 29 * 

*Thursday, Aug 29 there will not be a concert in the park, but if there is an interested member we can book this last week of August as well.

There will be a meeting on Monday, May 27 at 7:00 pm for all members interested in booking an Artist in Residence week and/or member show weekend for the coming calendar year. 

Please submit your request to book a Summer Artists in Residence Week to the RHGA
by Friday, May 31, 2019
Reply to


Member Gallery Show Sign Up – September 2019 – June 2020

Request Deadline: Friday, May 31

It is time to book your RHGA Member Weekend Gallery Show for September 2018 to June 2019.  

In your Weekend Gallery Show request please include the following information:

  1. All the names of the artists who will be showing if it is a group.
  2. 1st, 2nd and 3rd choice for the weekend you wish to book. Each choice must be in a different month. ( For example your first choice may be a weekend in June, your second a weekend in April and your 3rd choice a weekend in March.)
  3. If you would like to display with other members and need help finding a show partner(s), please let us know this.
  4. If you wish to book a solo show indicate whether you would use both the front room and upstairs or if you are only using one room then we will book a second solo artist for the second room.

Please consider:

  1. You are required to be present for your show and have the gallery open on Saturday and Sunday from 11:00 am to 5:00 pm.
  2. Show poster and promotion is your responsibility.  We can provide you with some ideas.
  3. You may only show original artwork that you have created.  You may not show student artwork created outside of the Mill Pond Gallery.
  4. You must leave the gallery clean for the next artist. That includes cleaning up the kitchen and removing any leftover food.  
  5. You must use our hanging system to hang your work. No nail holes are to be made in the walls.
  6. Please read the Gallery Show Agreement and Waiver and provide us with a signed copy.

The following weekends are available for booking;

Fall 2019

September 7/8, September 14/15 , September 21/22
October 12/13, October 19/20, October 26/27
November 2/3, November 16/17
December 7/8, December 14/15

Winter/Spring 2020

January 11/12, January 18/19
February 15/16, February 22/23, Feb29/March1
March 7/8, March 14/15, March 21/22, March 28/29
April 18/19, April 25/26
May 2/3, May 30/31
June 13/14, June 20/21

We will try to accommodate everyone’s choices as much as possible.  Where it is not possible we will draw for the weekend in question.  Artists who have not had a show in the last session will be given priority in the coming session, however all members who would like to book a show are encouraged to submit their date requests.

There will be a meeting on Monday, May 27 at 7:00 pm for all members interested in booking a member show weekend for the coming calendar year. 

Please submit your request to have a group or solo show between September 2019 and June 2020 to RHGA by Friday, May 31, 2019
Reply to


RHGA Annual General Meeting 

Monday, June 10 from 7:30 pm to 9:00 pm

The 2019-20 Executive /Board will be made up of the following positions. Three positions are Board positions. The remaining 6 positions are Executive positions. Together, the Board and Executive will meet approximately once a month on a Monday evening.

Chair (Board)
Sets meeting dates and agenda, monitors RHGA gmail account, communication including Weekly Update to members, Town Liaison, facilitate recruiting volunteers for various one time jobs or projects, update Website

Treasurer (Board)
Tracks income and expenses, balances bank statements monthly, payments to teachers/demo artists/workshop artists/reimburse expenses, provide updates at Board/Executive meetings, Income/Expense summary (year end) and file Tax Return.

Secretary/Membership Director (Board)
Take minutes at meetings, collect membership forms keep membership list current, send welcome letter to new members, issue and mail membership cards and update contacts in Gmail account

Teacher Liaison (This Director may not be a teacher at the gallery)
Collect class info from teachers, course descriptions, cost, etc., schedule classes for Fall, Summer, Winter/Spring ahead of each season, update Calendar of Events regularly, organize Annual Student/Teacher show in June, keep track of teacher holidays or sessions ended and update calendar accordingly. Provide an update at Board/Executive meetings.

Demo/Workshop Director
Book visiting artists for Monday evening Demo night followed by a one day Saturday or Sunday Workshop, work with Saturday/Sunday Instructor(s) to ensure a workable schedule for both classes and workshops, register attendees, collect fees and submit to the Treasurer, be present, or arrange with an assistant to be present for all Demo and Workshops.

Publicity/Special Events Director
Head the organizing of special events including Culture Days, Splash, AGM BBQ, and Holiday Party. Work with Social Media Director to promote RHGA on social media as well as several Richmond Hill and York Region online Calendars. Create or organize with member volunteers the creation of print material to promote group and Juried Shows. Co ordinate volunteers to help.

Show Director
Works with Chair to schedule Member(s) Gallery Shows. Ensures all artists are familiar with gallery show procedure, goes over payment methods and receipt process with artists, provides artists with publicity ideas document.

Social Media Director
Promote our group on Facebook, Twitter, Snap, Yorkscene, as well as other online platforms. Work with Show Director and Publicity Director so efforts are not duplicated.

Open Member
A member without a specific job willing to help various Directors with tasks, willing to contribute a few hours outside of meetings, interested in learning more about the administration of the RHGA
You can nominate yourself for any one of these positions by completing the Self-Nomination Form below and emailing it to Andrea End –

* Consider your level of involvement this year with the RHGA
As a ‘not for profit’ group the very foundation of our group lies in the commitment of our volunteers. No one gets paid for their efforts but we all benefit from what the group has to offer. If you are thinking of nominating yourself for any of these positions and would like to have more info before making this decision please contact Andrea through our email. She will be happy to answer any questions you have.
Please consider any one of the Board/Executive positions and/or let us know how you can help.

* If you absolutely cannot attend, we ask that you attend by proxy.
Complete the Proxy Form below; include the member’s name that is bringing it and your signature. You can also scan the signed proxy and email the form to or leave it in the Gallery mailbox before the AGM. Please note: This is a proxy to form quorum. It does not give a member present at the meeting more than one vote.

Descriptions, Self-Nomination and Proxy Forms

Gallery Shows

The RHGA provides its membership with a number of display opportunities in our gallery space.


Group Shows

The RHGA organizes 3 members’ group shows each year.  To participate in a group show you must be a member of the RHGA.  Each artist may submit up to 2 paintings.  There is a small administration fee of $5.00/painting, $10.00 for 2 paintings.  The  drop off date is on Monday evening before the show and pick up date is on Monday after the show.  The RHGA retains a 20% commission on all sales.  Please read the Group Show Agreement and Waiver for complete instructions.  Each artists must volunteer to sit a 3 1/2 hour shift during the show. Details for upcoming shows will be forwarded to the membership or refer to our Calendar of Events page for dates.


Individual Gallery Shows

Individual gallery show bookings take place once a year in June. You may book one show/calendar year, however if there are available weekends once sign up is completed you may participate in more then one show.  You may have a solo show or invite other RHGA members to join your show. At the time of booking you must complete the Member Exhibition Agreement and Waiver and provide an image of your work as well as a short description of your show to be used for publicity. Gallery Shows are posted on several On-Line Calendars in the region. It is your responsibility to publicise your show beyond this, we can provide you with some ideas and suggestions. The RHGA retains a 20% commission on all sales.


RHGA Annual Juried Show

Our premier event of the year is our Annual RHGA Juried Show.  There is a small administration fee of $5.00/painting, $10.00 for 2 paintings. Paintings are juried into the show by a panel of independent artists. The drop off date is on Monday or Tuesday evening before the show and pick up date is on Monday after the show. Please read the Juried Show Agreement and Waiver for complete instructions.  Each artists must volunteer to sit a 3 1/2 hour shift during the show. The RHGA retains a 20% commission on all sales.

Community Outreach

The RHGA participates in numerous community and national events throughout the year. We currently have 3 locations for displaying your work in the community.

Dr Reza Montazeri/Hill House Hospice Clinic Show


Sunnybrook Hospital Annual Summer Show

Show Coordinator, Annette Hansen


Mackenzie Health Hospital

Year round show, paintings are changed every 3-4 months.
A call for submissions will be sent out.
Show Coordinator, Shazia Warsi –