Members Information

If more than one member nominates themselves for a position a vote will take place at the AGM.

If you have any questions about any of these positions or about our AGM please do not hesitate to contact us at rhgaexec@gmail.com

The 2024-25 Executive /Board will be made up of the following positions.  Three positions are Board positions. The remaining 6 positions are Executive positions.  Together, the Board and Executive will meet approximately once a month on a Monday evening.

Chair (Board)
Sets meeting dates and agenda, monitors RHGA gmail account, communication including Weekly Update to members, Town Liaison, facilitate recruiting volunteers for various one-time jobs or projects, update Website

Treasurer (Board)
Tracks income and expenses, balances bank statements monthly, payments to teachers/demo artists/workshop artists/reimburse expenses, provides updates at Board/Executive meetings, Income/Expense summary (yearend) and file Tax Return.

Secretary/Membership Director (Board)
Take minutes at meetings, track membership via our website, update the members list on our website, keep excel document membership list current, send welcome letters to new members.

Teacher Liaison (This Director may not be a teacher at the gallery)
Collect class info from teachers, course descriptions, cost, etc., schedule classes for Fall, Summer, Winter/Spring ahead of each season. Keep a record of Teacher Classroom Rental and Payment to assist the Treasurer with reconciliation.
Provide an update at Board/Executive meetings.

Demo/Workshop Director
Book visiting artists for Monday evening Demo night followed by a one day or multi day Workshop, work with Saturday/Sunday Instructor(s) to ensure a workable schedule for both classes and workshops. Provide description and images from demo/workshop artists for date entry on our RHGA website.
Be present, or arrange with an assistant to be present for all Demo and Workshops.
Demo/Workshops may be Virtual or Live TBD.

Publicity/Special Events Director
Head the organizing of special events including Culture Days, Canada Day, AGM BBQ, and Holiday Party.  Work with Social Media Director to promote RHGA on social media as well as several Richmond Hill and York Region online Calendars. Create or organize with member volunteers the creation of print material to promote group and Juried Shows. Coordinate volunteers to help.

Show Director
Works with Chair to schedule Member(s) Gallery Shows.  Ensures all artists are familiar with gallery show procedure, goes over payment methods and receipt process with artists, provides artists with publicity ideas document.

Social Media Director
Promote our group on Facebook, Twitter, Yorkscene, as well as other online platforms.  Work with the Show Director and Publicity Director so efforts are not duplicated.

Open Member
A member without a specific job willing to help various Directors with tasks, willing to contribute a few hours outside of meetings, interested in learning more about the administration of the RHGA

You can nominate yourself for any one of these positions by completing the Self-Nomination Form below and emailing it to –  rhgaexec@gmail.com.

* Consider your level of involvement this year with the RHGA
As a ‘not for profit’ group the very foundation of our group lies in the commitment of our volunteers.    No one gets paid for their efforts but we all benefit from what the group has to offer. If you are thinking of nominating yourself for any of these positions and would like to have more info before making this decision please contact Andrea through our email.  She will be happy to answer any questions you have.

Please consider any one of the Board/Executive positions and/or let us know how you can help.

* If you absolutely cannot attend, we ask that you attend by proxy.
Complete the Proxy Form below; include the member’s name that is bringing it and your signature.  You can also scan the signed proxy and email the form to rhgaexec@gmail.com. or leave it in the Gallery mailbox before the AGM.  Please note: This is a proxy to form a quorum. It does not give a member present at the meeting more than one vote.